Rollover

Rollover

What is rollover?

Rollover = the students’ money. The rollover account contains leftover funds from the previous academic year provided by registered student organizations. When organizations cancel their events or have unspent money remaining at the end of the semester, they must return the money to the Student Association.

Only SA’s president, vice president and comptroller can currently approve the allocation of the rollover budget.

For the sake of transparency, below is what rollover is being used for. This page will be continuously updated and you can reach out to  StudentAssociation@syr.edu if you have any questions, comments, and/or concerns:

 

  • The use of Goldstein Auditorium for the Fall semester for SA’s Assembly meetings – $2,812.00

 

  • Co-Curricular – approximately $150,000

 

  • Turbo Vote – $4,000 (1-year contract)

 

  • Zoom Webinar technology for student organization events – $9,200 (This includes 4 host from the Office of Student Activities)

 

  • Equipment and virtual programming hardware needed to film and stream student events – approximately $30,000

Here is more details on the information of each item:

The use of Goldstein auditorium for the Fall semester

There were potential safety concerns with using Maxwell Auditorium due to University physical distancing guidelines. Therefore, the internal team of SA decided to inquire about other and much wider spaces, one of them being Goldstein auditorium. Scott Casanova, Associate Director of Student Centers and Programming Services (SCPS), said that SA can use Goldstein auditorium for the fall semester for our weekly Assembly meetings. This will cost $2,812.00 for the semester. We asked Rob Hradsky, Vice President for the Student Experience, if the administration can subsidize this and he said that due to the University’s pre existing financial problems plus the fact that SA is going to have a lot in rollover, that SA should fund the use of Goldstein Auditorium using rollover and hopefully it can be reimbursed at a later time with Assembly – approved SA funding. 

Co-Curricular

At the request of Rob Hradsky and Office of Student Activities (OSA) leadership, SA will fund Co-Curricular using rollover. If you are not familiar with what Co-Curricular is, please review the Co-Curricular Grant Funding Information section here. The reason SA is funding it is because the University is having difficulty due to the previously mentioned pre existing financial problems. One of the benefits with SA funding Co-Curricular is that the process is now streamlined for student organizations to receive their funding. In the past, many students would complain about having to go through two different funding processes to receive funding for their events and now, with this change, they only have to go through one funding process application. SA is still working with OSA leadership so that they provide guidance for the overall student organization funding process. SA Parliamentarian Josh Shub-Seltzer (jshubsel@syr.edu) is working on updating the bylaws to reflect this change. 

Turbo Vote

At the request of SA advisor and Associate Director of the Office of Student Activities, Tim Johnson, SA will fund Turbo Vote using rollover. This was an initiative started by the 63rd legislative session and we are continuing to pursue it. If you are not familiar with TurboVote,“it is an online tool that simplifies the voting process. With this tool, we are able to create an infrastructure which increases the political efficacy of students and promotes voter registration, education, and turnout at Syracuse University. Bringing TurboVote to Syracuse presents an opportunity to bolster existing voter engagement initiatives, utilize digital strategies, and assess outreach efforts. Over 130 campuses across the country are TurboVote partners including some of our peer institutions: Boston College, Duke University, University of Notre Dame, and University of Pittsburgh. Democracy Works will create a co-branded TurboVote website for Syracuse University, which will provide voter registration assistance, absentee ballot request assistant, and text/email notifications about upcoming federal and local elections. Eventually, we would look to implement TurboVote into online MySlice check-in processes, such as pre-semester check-in or course registration” – Undergraduate Student Representative Report, Vishwas Paul, Mackenzie Mertikas

Zoom Webinar technology for student organization events 

At the request of SA advisor and Associate Director of the Office of Student Activities, Tim Johnson, SA will fund Zoom Webinar technology for student organization events using rollover. The University already pays for Zoom but SA will fund the function that most students organizations will use for their events.

Zoom Webinar allows us to host virtual programs in the same format as we would in person. Student groups will have the opportunity to stream, speakers, comedy, concerts and more through this platform. OSA staff personnel will be trained on how to set-up these meetings and all student groups will be able to access the platform for their event date. 

The difference in this platform from the regular zoom accounts that we all have access to currently, is that this has a backstage function and allows for various plug-ins to be used in order to enhance the overall experience. You can send sign-up information and RSVPs directly from zoom that will act as your guest list and confirmation space. 

Equipment and virtual programming hardware needed to film and stream student events

At the request of Greg Bronk, the Budget Analyst of the Office of Student Activities and the Office of Fraternity and Sorority Affairs, SA will fund the equipment and virtual programming hardware needed to film and stream student events. As Greg explained, “the cost of filming and streaming one event is approximately $1,500 through a third party service. We have gone that route before because filming and streaming our events was not a priority, however that will certainly not be the case this semester/going forward. We can go the route of pay as we go and SCPS [Student Centers and Programming Services] can coordinate and build those costs into their estimates, however I think a more cost effective solution in the long run would be to purchase the equipment one time…The cost upfront would be approximately $30,000. I think with the breakeven point for this being 20 events, we will easily hit that number this semester”.